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Dear delegates,

thank you very much for supporting and attending our assembly of delegates.

We are forced by the actual circumstances to hold our next European Congress in Rotterdam including the Assembly of Delegates completely virtual.

In order to facilitate the voting process and include the results already in the Assembly of Delegates which will take place the 10^th of June 17:30-19:00 CEST, we also are going to do the secret voting upfront and online.

Delegates appointed by your national society, Members of the executive committee and directors of EURAPAG departments will be provided with a link for online voting the 21^st of May.
Voting will be possible until the 31^st of May. Voting closes on midday GMT (14:00 CEST).

You will only receive the link once and it cannot be re-issued in case you made a mistake or you changed your mind.
You can have a maximum of 8 votes for the candidates of the board. It is not allowed to give more than one vote for the same candidate. We kindly ask you, to use all your 8 votes.
The results of this secret voting will be presented in the meeting of the Assembly of Delegates taking place the 10^th of June 2021 from 17:30-19:00 pm CEST by the members of our voting committee.

Please note, that you must be registered to the congress by the time of voting (21^st of May) and your society must have paid their annual membership fees.
Delegates who have not registered or whose societies have not paid will not be able to vote.

We have 14 candidates for the board, and you can find further information on the candidates, the motions to vote on in the upfront voting, the Agenda of the EURAPAG Assembly of Delegates and additional information on our website using the following link:

Link: https://www.eurapag.com/association/aod/

User name and password will be send by e-mail by the secretary general to the appointed delegates. In the case you haven’t received an e-mail with your log-in data, please send an e-mail to secretarygeneral@eurapag.com.

If you have any questions, please, do not hesitate to contact me.

With best regards,
Ivonne Bedei
Secretary General EURAPAG
secretarygeneral@eurapag.com

Dear Colleagues,

First of all II want to wish you all a happy and healthy New Year 2021!

Due to the Covid pandemic we have been forced to postpone our European Congress of Paediatric and Adolescent Gynaecology to 2021.

As you all know, it will take place in Rotterdam from June 09.-12. 2021.

As for the current situation we must most probably switch to a complete virtual congress.

During the congress an Assembly of Delegates will be held on the 10th of June, 2021. In this general assembly a new Executive Committee (EURAPAG board) will be elected. 

As to the recent changes, this election will also be done online and upfront to the congress. Technical details about the voting will be provided. Still, each society should provide the names of the delegates and each delegate should vote individually, as also done in a normal presence voting.

As this is not foreseen in our statutes and due to an unpredictable situation, like the corona pandemic, that forces the board to adapt to this situation in order to go on working successfully.

We kindly ask you to consent for this decision.

If you oppose, please write to the secretary general not later than the 28th of February.

Nomination of Delegates & Voting Rights

Please send me the actual number of your society members and the names of your voting delegates. 

National Societies with up to  50 members – 2 delegates

National Societies with up to  100 members – 3 delegates

National Societies with up to  500 members – 4 delegates

National Societies with more than 500  members – 5 delegates

A national group with a minimum of 5 members in a country without National Society has one voting delegate

Please note, that only societies and groups that have paid their membership fees until the 01.05.2021 to EURAPAG can be considered. Only delegates that are registered for the congress can have voting rights.

Deadline for the nomination of delegates is the 09.04.2021. 

Delegates, that are nominated later cannot be considered.

Candidates for the Executive Committee

If you want to nominate a candidate for the board, please, sent me the name and a short CV/introduction of not more than 200 words of your candidate. As Paediatric and Adolescent Gynaecology is an interdisciplinary field, we highly appreciate applications not only from Gynaecologists, but also from Paediatricians.

Deadline for the nomination of candidates for the board is the 09.04.2021.

Please, be aware that only candidates of societies that have paid their fees and applications that are sent on time can be considered.

Amendments to the Statutes

The board wants request two amendments to the statutes:

1. We suggest to create the position of immediate past president (meaning, the actual president who then leaves the board). This position has an advisory function, but has no voting rights.
2. We would like to install a fix position for a paediatrician in our board in order to be interdisciplinarity. This position would be extra to the already existing number of board members. Still, one country can only send one candidate for the board.

Other requests for changes or amendments to the statutes can be discussed and have to be submitted at least two month in advance to the general assembly to the secretary general.

Candidates for Trainee Representatives

Last, not least, if you have a resident, interested in the position of trainee representative in our Trainee Department, she or he should send an application to Sarah Mourik, our actual trainee representative, or to myself not later than the 09.04.2021.

With the best wishes for 2021!

Yours,
Ivonne Bedei
Secretary General EURAPAG